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what we do

WHAT WE DO

We plan programs and events that support physicians and executive leaders of the Southern California Permanente Medical Group (SCPMG), as well as national symposia and Kaiser Foundation Health Plan meetings. more >>

What We Do & Costs

Planning & Consultation

  • Agenda planning and program content
  • Budget planning and management
  • Coordination of CME and other certification credits
  • Coordination of entertainment, photography, and décor
  • Development of event strategies
  • Food and beverage planning
  • Flight transportation management
  • Gift and award options
  • Project management, including timelines and task tracking
  • Proprietary database management
  • Research and contracting of external speakers or facilitators
  • Research and selection of sites and venues
  • Teambuilding and special events
  • Manage shipment of meeting materials
  • Reconciliation of final invoices

Hotel & Vendor Relationship Management

  • Contract negotiation
  • Exhibit/vendor coordination
  • Housing and room block management
  • Onsite meeting coordination
  • Audiovisual production, including staging and lighting

Marketing & Communications

  • Communications to your audience (“save-the-date” notifications, invitations, reminders, surveys, event information, and post-event evaluations)
  • Design and production of event collateral (programs, nametags, invitations, signage, and certificates)
  • Manage online registration (including website development)

Whether an annual program or a series of meetings to be planned, we understand your time is limited and managing all the details can become a burden. However, whether large or small, if a contract is involved, our consulting services can assist you.

Please note that we do not handle programs that require booking an internal meeting room and ordering food from the facility’s cafeteria. However, we would be happy to consult with your assistants on how to begin planning this type of meeting.

our expertise

Our Expertise

Let us show you how we can help you save time and money with our expertise in strategic event planning process, contract management, and logistics. more >>

Our Expertise

  • Develop an event strategy based on your goals and objectives
  • Assist with program content, agenda planning and consulting
  • Project management: time-line and task tracking
  • Proprietary database management
  • Research and site selection.
  • Contract negotiations with hotels or vendors
  • Budget planning and management
  • Manage on-line registration including web-site development).
  • Communicating with your audience: save-the-date notifications, invitations, reminders, surveys, event information, and post event evaluations.
  • Food and beverage planning
  • Exhibit/vendor coordination
  • Assist in coordination of CME and other certification credits
  • Research and contracting of external speakers or facilitators
  • Flight transportation management
  • Coordination of technical, staging, lighting, sound and audiovisual production
  • Event collateral: design and production of programs, nametags, invitations, signage, and certificates
  • Shipping of meeting materials
  • Housing and room block • management
  • Teambuilding and special events
  • Coordination of entertainment, photography, & décor
  • Provide Gift & Award Options
  • On-site meeting coordination - managing the hotel relationship
  • Final billing reconciliation

Please note that we do not handle programs that require booking an internal meeting room and ordering food from the facility’s cafeteria. However, we would be happy to consult with your assistants on how to begin planning this type of meeting.

our team

our team

Our professional meeting planners are your partners for a successful program, no matter how large or small. more >>

Our Team


Name / Title Phone E-mail
Marielsa Aviles-Weil, CMP
Senior Meeting Planner
(626) 405-4610 marielsa.s.aviles-weil@kp.org
Emma Cotaya, CMP
Senior Meeting Planner
(626) 405-4640 emma.m.cotaya@kp.org
Yolanda Dorsey, CMP
Events Supervisor
(626) 405-4641 yolanda.d.dorsey@kp.org
Elizabeth Espana
Meeting Planner
(626) 405-4642 elizabeth.a.espana@kp.org
Martha Luyo
Sr. Meeting Planner
(626) 405-4648 martha.t.luyo@kp.org
Katherine Martinez Kleine
Sr. Meeting Planner
(626) 405-4650 katherine.m.kleine@kp.org
Aileen Nokes, CMP
Senior Meeting Planner
(626) 405-4667 aileen.s.nokes@kp.org
Amy Tam
Sr. Meeting Planner
(626) 405-3928 amy.t.tam@kp.org
Lisa Butterworth
Web Designer
(626) 405-4638 lisa.q.butterworth@kp.org
Christopher Lin
Events Specialist
(626) 405-4669 christopher.x1.lin@kp.org
Georgina Ware Ramirez
Digital Communications Specialist
(626) 405-4668 georgina.ware.ramirez@kp.org
Laura Hernandez, CMP
Director, SCPMG Meetings & Events
(626) 405-4645 laura.m.hernandez@kp.org
highlighted events

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November - 2018

Thursday - Saturday, November 1-3, 2018- Interregional Symposium
Embassy Suites Mandalay Beach Oxnard - fees increase 10/17/18

Monday - Wednesday, November 5-7, 2018- National Emergency Medicine Conference
Turtle Bay Resort, Hawaii - CONFERENCE IS FULL

Friday, November 2, 2018- Psychiatry Symposium
Avenue of the Arts Hotel - fees increase 10/1/18

Wednesday, November 14, 2018- Diabetes Symposium
Anaheim Marriott - fees increase 10/16/18

December - 2018

Thursday, December 6, 2018- APP Pediatric Symposium
The Centre at Sycamore Plaza - fees increase 11/25/18